As the VP of Programs, your duties are to plan and execute chapter meetings that stimulate learning and networking for members and attract potential members.
- Plan programs, book speakers
- Program schedule should be in place by the August board meeting. A chapter is required to have a meeting every other month; one of these can be a holiday social, and an education day can substitute for a general meeting
- Work with Immediate Past President on the June installation program; have the location determined prior to the February board meeting
- Schedule meeting room locations, food service, room set-up, etc.
- Write invitation copy and speaker bios for general meetings and holiday social (optional) and submit to President for approval
- Coordinate any needed artwork for invitations and/or programs
- Arrange for email meeting invitations/notices to Chapter members
- Coordinate meeting registration and collection of monies with Treasurer
- Keep a record of work to pass to the incoming VP Programs
For Guest Speakers:
- Have guest speakers booked by the August board meeting
- Receive program outline and speaker bio to submit to the newsletter prior to the meeting
- Arrange required audio-visual equipment for each guest speaker
- Introduce and thank the guest speaker
- Provide a small thank you gift (a Chapter expense) or Certificate of Appreciation to each guest speaker
- Send a thank you card to the guest speaker within one week of meeting
Appoint committee members as required
How to Host a Chapter Meeting
- President should welcome guests and members at meeting and introduce board members
- A 30-second introduction by each member is highly recommended in general meetings to encourage networking and create a positive environment.
- Be sure to introduce guests!
- Members should be made aware of professional development opportunities such as achieving AICI FLC, AICI CIP, or AICI CIM certification. Announce any certification study groups sponsored by the Chapter.
- Encourage members to participate and get involved in local chapter activities.
- Always share good news and exciting activities with members to create a positive environment.
- Promote AICI’s international conference and encourage members to begin saving funds so they are able to attend
- Review the benefits of becoming an AICI member and potential professional development opportunities with added follow-up support.
- Encourage all to visit AICI's website.
- Prepare evaluation forms for attendees to fill out and assign one of your board members to collect them before the meeting is adjourned.
- Use the evaluation results to plan future meetings.