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Chapter VP of Programs
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As the VP of Programs, your duties are to plan and execute chapter meetings that stimulate learning and networking for members and attract potential members.

Responsibilities:

  • Plan programs, book speakers
  • Program schedule should be in place by the August board meeting. A chapter is required to have a meeting every other month; one of these can be a holiday social, and an education day can substitute for a general meeting
  • Work with Immediate Past President on the June installation program; have the location determined prior to the February board meeting
  • Schedule meeting room locations, food service, room set-up, etc.
  • Write invitation copy and speaker bios for general meetings and holiday social (optional) and submit to President for approval
  • Coordinate any needed artwork for invitations and/or programs
  • Arrange for email meeting invitations/notices to Chapter members
  • Coordinate meeting registration and collection of monies with Treasurer
  • Keep a record of work to pass to the incoming VP Programs

For Guest Speakers:

  • Have guest speakers booked by the August board meeting
  • Receive program outline and speaker bio to submit to the newsletter prior to the meeting
  • Arrange required audio-visual equipment for each guest speaker
  • Introduce and thank the guest speaker
  • Provide a small thank you gift (a Chapter expense) or Certificate of Appreciation to each guest speaker
  • Send a thank you card to the guest speaker within one week of meeting

Committee:

Appoint committee members as required

How to Host a Chapter Meeting

Introduction:

  • President should welcome guests and members at meeting and introduce board members
  • A 30-second introduction by each member is highly recommended in general meetings to encourage networking and create a positive environment.
  • Be sure to introduce guests!

Member Focus:

  • Members should be made aware of professional development opportunities such as achieving AICI FLC, AICI CIP, or AICI CIM certification. Announce any certification study groups sponsored by the Chapter.
  • Encourage members to participate and get involved in local chapter activities.
  • Always share good news and exciting activities with members to create a positive environment.
  • Promote AICI’s international conference and encourage members to begin saving funds so they are able to attend

Non-member Focus:

  • Review the benefits of becoming an AICI member and potential professional development opportunities with added follow-up support.
  • Encourage all to visit AICI's website.

Evaluation:

  • Prepare evaluation forms for attendees to fill out and assign one of your board members to collect them before the meeting is adjourned.
  • Use the evaluation results to plan future meetings.
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